Step 4 of 6

Community meeting agenda or minutes

Present the program to residents or the board and record it.

Why this step exists

Participation is voluntary, and it holds up only when residents hear about it directly rather than finding out afterward.

A meeting is also where neighbors raise the practical questions — privacy, cost, who sees what — and where organizers can answer them in the open.

Criteria

• An agenda or minutes showing the program was presented at a board meeting, annual meeting, or resident gathering.
• The date of the meeting is visible.
• The record shows residents had an opportunity to ask questions or comment.
• If a vote was taken, the outcome is recorded.

What to prepare

• The agenda item or the minutes excerpt covering the program discussion.
• For an informal gathering, a dated summary written by an organizer is acceptable.
• Saved as a PDF, JPG, PNG, or WebP file up to 10 MB.

What an accepted submission looks like

A two-paragraph excerpt from the March 12 annual meeting minutes: the program was presented, residents asked whether footage would be shared (it is not — homeowners keep their own devices and recordings), and the board agreed to move forward with enrollment.

Common reasons a submission is returned

• No date appears anywhere in the document.
• The document mentions the program only in passing, with no discussion recorded.
• The minutes include personal resident details that were not meant to be shared.

Participation is voluntary. Completing this step does not guarantee certification or any specific security outcome. Homeowners keep control of their own security devices and recordings; the program does not collect or redistribute resident video.